How to Build an AI Agent to Turn a Job Analysis into a Job Description

Learn how to build an AI agent that transforms your job analysis into a polished job description—quickly and effectively.

Writing a job description from scratch can be frustrating and time-consuming. Many hiring managers struggle with structuring the content, choosing the right wording, and ensuring inclusivity.

What if AI could do the heavy lifting for you?

In this guide, we'll show you how to build an AI agent that transforms your job analysis into a polished job description—quickly and effectively.

Step 1: Set Up Your AI Agent

Before you begin, you need access to ChatGPT. Follow these steps to create a customized AI assistant:

1. Create a ChatGPT Account – Sign up for ChatGPT and upgrade to Plus, Teams, or Enterprise for better customization.
2. Navigate to "My GPTs" – Click on “My GPTs” in the top right corner.
3. Click “Create ChatGPT” – This will allow you to build a personalized AI agent for job description generation.

Step 2: Customize Your AI Agent

Now, personalize your AI agent to ensure it generates job descriptions that match your company's style and needs. How customized you want to go is up to you, but we recommend having the following at a minimum: 

• Add a Logo and Name: For example, "(Company Name’s) Job Writer"
• Provide a Short Description: For example, “This AI converts job analysis data into structured job descriptions.”
• Set Instructions & Prompts: Tell the AI exactly how it should process information. More on this in the section below

Example prompt: "You are an expert recruiter at COMPANY NAME. Your task is to convert job analysis data into a structured job description. Make it engaging, inclusive, and aligned with our company culture. Ensure it includes a clear job title, responsibilities, qualifications, and call-to-action."

Step 3: Use the ACTIV Method for Effective Prompts

For best results, structure your AI prompts using the ACTIV method:

Step 4: Input the Job Analysis Data

Feed your AI agent structured job analysis details, such as:

• Job Title
• Key Responsibilities
• Required & Preferred Qualifications
• Work Environment & Culture
• Success Metrics (KPIs)

Example: "We need a Senior Marketing Manager to lead digital campaigns. The candidate should have 5+ years of experience, proficiency in SEO, and strong analytical skills. They should live in the Stockholm area, and will be expected to work in the office at least two days days a week."

Step 5: Generate and Review the Job Description

Once you submit the job analysis, the AI will generate a job description. Review the content carefully to ensure:

• Clarity – Is the description easy to understand? If you were seeing your brand for the first time would they have a clear idea of who you are? Is it clear what they will be working on and what success in that role will look like?
• Consistency – Does it align with your company’s tone of voice? If you have time, send it to your marketing team to double check. Or reference your company’s tone of voice document.
• Inclusivity – Is the language welcoming and unbiased? Generative AI like ChatGPT can be prone to bias. It’s probably a good idea to run it through a tool like GenderDecoder to be sure.

Step 6: Iterate and Finalize

• Gather Feedback – Share the draft with hiring managers for review. And if you have time, to the marketing team to check for tone of voice and overall style.
• Refine the AI Agent – Adjust prompts based on feedback. Your agent will get better and more refined the more you use it.
• Finalize & Publish – Once satisfied, post it on job boards and company sites.

Creating your own AI agent within ChatGPT, you can generate high-quality job descriptions in minutes, saving you and your team valuable time while ensuring consistency and clarity.